When most people receive a new product, they want to use it right away. Unfortunately, this is not quite possible when dealing with computer hardware and software. This manual is intended to serve as a reference guide in describing the functionality and the application of the Payroll package.
If you are not familiar with the basic operation of your Personal Computer (PC), then please read your PC's DOS Manual. Before loading this system, you should be able to turn on your computer, start or boot DOS, scan diskette file directories, format diskettes, and copy files between diskettes.
The first few sections of this manual are intended to introduce the user to the Payroll (PR) system and help get you started. The latter sections are for reference when the user has specific questions about each of the Payroll applications. These applications are described later in this section under PR Menu Bar Selections and Definitions.
It is highly recommended that the user first read the System Manager manual. The Package Overview section of this manual gives an overview of the Payroll package. The General Operator Instructions in the System Manager manual explains how to enter and edit data and the use of special keys on the keyboard. The Startup section gives step‑by‑step instructions on how to load the programs, create the data files, and enter the initial data. The Processing Procedures section gives direction in daily, period and year ending procedures.
The user should then scan each of the PR sections to understand how each of the PR applications work. A very basic description of each of these applications is also contained under the heading PR Menu Bar Selections and Definitions that is part of this Package Overview.
Data Load sheets are included in the manual under many of the applications. These sheets may be used to manually fill out the data that must be entered at the computer. They also may be helpful in easing data entry.
Sample screens and reports are also included under each of the appropriate PR applications. These are a guide to show the user the type of screens and reports that may be obtained from the system.
You will benefit by having some understanding of the basic terms and concepts that will be used throughout the rest of this manual. Even if you have already had a great deal of experience with Payroll packages, reading through this general discussion of Payroll will help you get an idea of how this package has put the basic accounting principles to use.
There are many Payroll functions, which can be performed by this PR package.
Employee File
Maintains information about the employees; earning rates, tax information, deductions, period‑to‑date, quarter‑to‑date and year‑to‑date totals of earnings, taxes and deductions.
Employee Code Tax File
Maintains a file or record of additional State and City tax codes that apply to each employee and prints a list of tax codes.
Account File
Maintains a reference file or record of Payroll accounts, which will be posted to the General Ledger. Prints a list of accounts.
Deduction/Earning Code File
Maintains a file or record of the special deductions and earnings that can apply to an employee's pay. Prints a list of these special earnings and deductions.
State/City Tax Code File
Maintains information related to City/State withholding and other taxes. Prints a list of these taxes.
Job Code File
Keeps a file or record containing jobs that can be used to keep track of budgets, contract amounts, and expenses. Prints a list of job-related information.
W-2 Information File