I Am Unable to Post or Enter a Date for the New Year

Q - Starting from the new year, we are not able to process transaction in certain areas through out Elliott. For example, if I go to COP and try to print an invoice with invoice date in the new year, system complains:              

Error: Trx Date Outside Date Range (01/01/15 - 12/31/15)

See sample screen below:

How can I enter an invoice date for the new year?

A - If you experience this problem, it is most likely because the System Period Control needs to be updated.  This feature prevents a document or post date outside a determined range so that transactions are not posted for the wrong period.  The configuration for this can be found in the Main Menu under Util-Setup, Global Setup, System, and System Period Control.  See sample screen below.

System Period Control can be set by module, and you can: prevent the user from entering a date outside the range; just give a warning; or turn off the feature for the module.  Except for COP, there is no mechanism to automatically change the dates, and they must be manually maintained periodically.  

Typically, you can use this feature to control date range month by month, or year by year.  If you like to have strict control on your financial statement on the month by month basis, you can set the starting and ending date month by month.  If you simply want to prevent users from entering invalid dates due to data entry mistake (which can mess up your General Ledger), you can enter the starting and ending date for the whole year so you only need to update this once per year.

• Related Articles

• Error: Trx Date Outside Date Range (00/00/00 - 00/00/00)

  Release Date: 7/23/2018 Q - I have entered new quantities for inventory for the end of our fiscal year (June 30). I have only done this once before so I may have not done it correctly. When I go to post I get the following error: I checked my Global ...

• Feature - Customer Highest Balance YTD, Last Year, and Year Before Last Year

  Release Date - 4/26/16 The purpose of this feature is to track the customer highest balance YTD, Last Year and Year Before Last Year. This information can be used when applying for credit insurance. Currently only the customer's highest balance is ...

• Elliott Date Century Cutoff - Why Does Year 31 Become 1931?

  Release Date: 12/06/2023 Version: 7.x & Up Q - What is the latest date of the web services support? We ran into a date with 2031 on an attribute date value and it was translated into 1931. A - The date century cutoff issue is probably not ...

• AP08S2 Accounts Payable Post A/P Checks

  Post A/P Checks Application Overview The Post A/P Checks application automatically updates the amount that your business has paid to a given vendor. It will post the checks that have been printed in Print Checks application. When performing a ...

• CP0502 Customer Order Processing Post/Purge Sales History Trx

  Post/Purge Sales History Trx Application Overview By the end of the current accounting period, you can optionally transfer all the sales transactions from the Sales History Transaction file into the Sales History file. Sales History file is the basis ...