How to Void a Payroll Check

How to Void a Payroll Check

Release Date: 07/06/2018

Q - If I need to void a payroll check that has already been posted to GL, how do I go about doing this?

A - Voiding a payroll check is not as easy as voiding an AP check. You'll need to make a negative (reversing) transaction to reverse all related amounts back.
  1. Go to Payroll -> Processing -> Manual Transaction Processing.
  2. Choose to add a manual transaction and enter the same amount from the original check, but use the “Negative” value including the employer deduction portion.
  3. Make sure the negative amount matches the “Net Pay” (negative amount) from the original check amount. Please see example below.
  4. Now post the manual payroll transaction to reverse the previously posted payroll check value.


EMK


    • Related Articles

    • CHECKREC Payroll Processing Check Reconciliation Overview

      Check Reconciliation Application Overview Periodically, the bank will send a statement showing all checks, which have been paid out of your checking account as well as all deposits and charges, made. The canceled checks will be included with the ...

    • Feature - Add Check Void User ID to All Check History Summary Report

      Release Date: 02/25/2025 Version: 8.5 & Higher For better auditing, we added a new column "Void-User" to AP -> Report -> Check History Report -> Print -> All Check History Summary. See sample screen below: Note that this column is only available if: ...

    • AP08S4 Accounts Payable Void Checks After Posting

      Void Checks After Posting Application Overview Void Checks After Posting allows you to void checks that have been posted to Accounts Payable incorrectly. Checks can be voided from only one cash account per run. If you use multiple cash accounts then ...

    • AP Laser Check Layout

      Release Date: 12/4/2017 Q - I would like to phase out the old dot-matrix AP check and implement AP check printing on a laser printer. Can you provide a layout of an AP laser check so I can have my local printer produce them? Thanks. A - First, we ...

    • DEDCDMNT Payroll Deduction/Earning Code File Maintenance

      Deduction/Earning Code File Maintenance Application Overview The Deduction/Earning Code File maintains the file, which contains the deduction, and earnings codes you wish to use. This file should contain all possible employee pay deductions and ...